How do you implement a workplace giving program in your organisation?

So, your organisation has agreed to start a workplace giving program, where to now?

Implementing anything takes time and effort.

The most important thing you will need to do to ensure a successful workplace giving program is to commence by starting with appropriate systems and processes.

It’s important to have your processes in place before you launch anything! You don’t want to face any disasters.

All current payroll systems, or accounting software, can facilitate workplace giving. The decision for your organisation is whether to manage your workplace giving program internally or use a third-party platform.

But, before you make this decision, let us tell you the difference.

Using third-party platforms

Many larger organisations join third-party platforms to facilitate their workplace giving program. Third-party platforms are a great way to facilitate your funds as they enable charities to directly communicate with your employees. These platforms also enable you to keep track of which employees have joined your workplace giving program and what charities they are supporting.

There are many different platforms your organisation can join such as Good 2 Give, Good Company or even Go Fundraise. While all these platforms are fantastic options, it’s important you do your homework and choose the best platform for your organisation and for your needs.

If you would like to manage the workplace giving platform internally, this is quite simple, especially if you are a small to medium sized organisation.


Managing your program internally

Setting up a workplace giving program is a great option if you are a small to medium sized organisation and don’t have the funds to sign up to a third party platform.

All you need to do is to set up the program on your payroll, and the software will automatically deduct the person’s payments which becomes a breeze with minimal administration.


Ready, set, go!

Once you have made your decision as to which system and process you want to use, there are a few more things you need to think about:

  1. Make sure your workplace giving program payments match your salary pay cycle.
  2. Consider matched donations to encourage your employees to join the program. It’s also a great way to engage your employees!
  3. Make sure you are on top of any available reports and participation rates.
  4. If an employee’s financial situation changes, remind them that it is their responsibility to change the amount they donate to the workplace giving program.

Once you have all of this sorted, your workplace giving program should be ready to be launched.


If you need assistance in setting up a workplace giving program for your organisation, why not contact us at


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